Error: 'Audit Trail almost full'
When performing a function within RecFind, you receive a message
stating that the Audit Trail is almost full.
RecFind includes an audit trail to record any modifications that are
made to the system, when and by who.
Periodically the audit trail is saved (or "dumped") out of RecFind to
prevent it from becoming too large, afterall it is writing a record
every time some adds, modifies, view or deletes a record. In a large
system this could quickly become a very large file.
Traditionally the audit trail is dumped to a floppy drive.
RecFind has the ability to set the maximum amount of information that
the audit trail will store so that it doesn't become so large that it
wont fit on your floppy drive. When users experience the error 'Audit
trail is almost full' it mean that it has reached that
There are two options:
- Increase the maximum audit trail size -
using the "Modify Audit Trail Parameters" option within the Admin:
Please note that by increasing the size of your audit trail it may
not be able to be dumped to a floppy disk at a later date (because
it is too large to fit on a floppy disk). This is only suitable if
you save the audit trail to a hard drive.
- Dump the current audit trail - using the
"Dump the Audit Trail to File" function with the Admin: Audit
To dump the audit trail:
- Load the Audit module from the RecFind
- From the File menu select 'Dump audit
trail to file'
- Note the 'audit trail will be dumped to:'
setting. This is by default 'A:\AUDIT.DMP'.
If it is 'A:\AUDIT.DMP', then it is configured to save the audit
trail to your A drive. If it is A:\AUDIT.DMP insert a blank
formatted floppy disk in to your computer and click OK.
Some customers save the audit trail to a hard drive and change
the file name each time they dump (eg. to contain the date). To do
this, click CANCEL then select the 'Modify audit trail parameter'
option from the File menu and enter the new file name. Then click OK
and then re-select from the file menu 'Dump audit trail to file',
and click OK.
- Once it's saved the audit trail it will
come up and say 'Audit dump created successfully! Do you want to
erase the audit database?'. Click 'Yes' as all information is now
Now that the audit trail is dump, users will no longer receive a
message saying it's almost full.
Please note that certain functions (e.g. box functions) write to the
audit trail of the "Standard" database, not the current database. It may
therefore be necessary to dump the Standard database's audit trail file.
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