The South Australian Government
Electronic Document and Records Management System (EDRMS) Panel
will expire on 31 July 2009. Following discussions with
government stakeholders it has been decided that the panel will
not be re-established.
Instead, it will be replaced with a framework of standards that
will ensure the continuation of a mandated approach to EDRMS
procurement through an approved standard developed by State
Records of SA (SRSA). Minimum government compliance requirements
will be met through a functional specification, a metadata
standard and compliance with the Victorian Electronic Records
Strategy (VERS).
This approach has been
endorsed by the SA Government ICT Board and the Minister
Assisting the Premier in Cabinet Business and Public Sector
Management.
From 1 August 2009 agencies
who have not procured from the EDRMS Panel will be required to
procure a system that meets the minimum compliance requirements
set out in the suite of standards and guidelines published by
SRSA, plus their own business requirements. System procurement
will occur through established agency tender processes and
system compliancy will be evaluated by agencies as part of this
process.
The suite of SRSA standards
and guidelines are:
- Document and Records
Management System Standard (2009)
- EDRMS Functional
Specification Standard (2009)
- South Australian
Recordkeeping Metadata Standard (SARKMS) (2009)
- EDRMS Design Standard
(2009)
- Across Government EDRMS
Procurement and Pre-Implementation Guideline (2009)
These documents will be
available on the SRSA website
www.archives.sa.gov.au prior to 1 August 2009.
Even though the panel is
expiring, for an EDRMS to be procured in South Australia by a
state government agency, it is still a mandatory
requirement that the solution:
- Is released in the
Australian market (the version being bid) and is fully
functional in at least one organization (other than its own)
located in Australia
- Is currently supported in
the Australian market by the supplier
- Provides a complete
solution, not a partial solution
- Is compliant with all
specifications (1 to 5) of VERS Version 2
- Meets all (100%) of the
functional and technical requirements, which are mandatory,
as an 'off the shelf' solution without significant
customization
- Captures and maintains
all of the mandatory recordkeeping metadata elements, in
accordance with SARKMS, as a permanent record.
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